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[COOS/ORG] Project Document Management - Questionnaire

Dear all,

As previously communicated by our management, an initiative has been kicked off in order to improve project document management within our department and brand COOS/ORG identity.

These objectives will be achieved through:
1. The setup of a unique and central project documentation storage to facilitate collaboration
2. The design of a dedicated set of templates to harmonize deliverables format
3. The implementation of a light workflow that will allow all stakeholders to sign off on key deliverable
4. The definition of project closure criteria

By reaching these objectives, the outlines and expectations of the missions will be clearer; deliverables will be standardized and previous projects documentation will be easily retrievable.

Prior to the workshops that will be held in September 2018, it would be very helpful if you could fill this questionnaire.

The outputs of the questionnaire will be presented to you during the workshops and will help us to collect your expectations about this initiative.

Thank you for your help.

Regards,

Paul-Henri VINSONNEAU

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Question 1

Please enter your name

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Question 2

How often do you need to access to previous projects documentation?

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Question 3

How easy is it to have access to others’ previous projects documentation?

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Question 4

How helpful would it be to access to previous projects documentation through an unique storage?

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Question 5

Where do you currently store your project documentation?

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Question 6

What kind of storage would you want to have to gather the department project documentation?

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Question 7

What kind of document would you want to have in this unique and central project documentation storage?

Question 8

If other, please describe:

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Question 9

Would you expect previous years’ project documentation to be stored in the unique and central project documentation storage?

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Question 10

How helpful will it be to have a dedicated set of templates to harmonize deliverables format?

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Question 11

What kind of deliverables would you expect to be harmonized for all projects?

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Question 12

If other, please describe:

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Question 13

How helpful will it be to have a dedicated set of templates to standardize the reccurrent projects? (migration, Lean wave, offshoring wave, etc.)

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Question 14

What kind of project could be standardized?

Question 15

If other, please describe:

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Question 16

How many back and forth (with your Sponsor and/or stakeholder) do you usually experience on key deliverable despite initial document sign off?

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Question 17

How helpful will it be to have a dedicated workflow to validate the key deliverables?

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Question 18

Do you think that the Sponsor(s) and/or stakeholder(s) will buy-in such a workflow?

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Question 19

Who should sign off the key deliverable?

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Question 20

What key deliverable should be signed off?

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Question 21

Do you always define with your Sponsor(s) the project closure criteria?

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Question 22

Would it make sense to agree with the Sponsor(s) on the project closure criteria?




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